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Features

Everything Your Business Needs, In One Screen

User security controls

Role-based access control keeps your POS audit trail clean decide who can see what, and who can touch the till.

Role based access

give cashiers, supervisors and admins their own permissions, so no one sees more than their role needs.

PIN & login control

every action at the register is tied to a logged in user, not a shared password.

Audit trail

price overrides, voids and refunds are all logged with who did it and when, giving you a full POS audit trail.

Session locks

idle terminals lock automatically to keep unattended POS stations safe.

Multi factor authentication

manage security through two layers of authentication, not just a password.

Remote device management

lock, unlock or revoke access on any till or device from a central admin panel.

Multi branch management

Multi branch retail software with centralized inventory management run one shop or fifty from a single dashboard.

Central oversight

view stock, sales and staff across every branch in one place.

Branch level pricing

set different prices or promotions per location when you need to.

Inter branch transfers

move stock between branches and track it in transit.

Consolidated reporting

compare branch performance side by side.

Centralized product catalog

manage one master product list and roll updates out to every branch at once.

Branch performance benchmarking

rank branches by sales, margin or footfall to spot your top and weakest performers.

Procurement & suppliers

Supplier management software and purchase order software in one place keep restocking simple and supplier costs visible.

Purchase orders

raise, approve and track orders to suppliers from the same system.

Supplier records

keep contacts, lead times and pricing history per supplier.

Reorder alerts

get notified when stock for a product drops near its threshold.

Cost tracking

see how supplier prices move over time, by product.

Automated approval workflows

route purchase orders above a set value for manager sign-off before they're sent.

Landed cost tracking

factor in freight, duty and handling to see the true cost of every item received.

Customer management

Retail CRM and customer loyalty software built in know your customers well enough to keep them coming back.

Customer profiles

purchase history, contact details and notes in one record.

Loyalty & rewards

points, discounts or tiers tied directly to checkout.

Credit accounts

let trusted customers buy on account and track balances.

Targeted offers

segment customers by spend or visit frequency for promotions.

Customer performance

track who buys more, how often, and reward your best customers accordingly.

SMS & email marketing

send offers, restock alerts and receipts straight from customer profiles.

Inventory management

Real-time inventory tracking with barcode inventory software always know what you have, where it is, and what it's worth.

Real time stock counts

every sale and delivery updates stock instantly.

Barcode support

scan items in and out, no manual lookups.

Stock valuation

see the cost and retail value of inventory on hand at any moment.

Low-stock warnings

catch shortages before they become lost sales.

Stock adjustments & audits

reconcile physical counts against system records and log every adjustment made.

Multi location stock visibility

see exactly how much of a product sits in each branch or warehouse, in real time.

Expiry & batch tracking

Expiry tracking software with FEFO inventory logic and full batch tracking POS support built for stock that doesn't last forever.

Batch & lot numbers

trace any unit back to the batch it came from.

Expiry alerts

flag products approaching their expiry date before they're written off.

FEFO picking

sell first-expiring stock first, automatically prioritized.

Recall support

quickly find every sale linked to an affected batch.

Automated write offs

move expired stock out of sellable inventory and into losses automatically.

Expiry based discounting

auto-apply markdowns as products near their expiry date to move stock before it's lost.

Staff & workforce management

Staff scheduling software with built in commission tracking software schedules, shifts and performance, without the spreadsheets.

Shift scheduling

plan and publish rosters per branch.

Clock in / clock out

track attendance straight from the POS terminal.

Sales per staff reports

see who's selling what, and when.

Commission tracking

calculate staff commissions directly from sales data.

Sale shifts

track each cashier's selling session individually, for clear, accountable cash flow.

Payroll integration

push hours worked, commissions and shift data straight into your payroll run.

Online selling

Omnichannel retail software with ecommerce POS integration sell beyond the counter without keeping two separate systems.

Unified stock

online and in store sales draw from the same inventory.

E-commerce integration

connect an online store to your POS catalog and pricing.

Order management

handle online orders alongside walk-in sales.

Delivery & pickup options

offer the fulfillment methods your customers expect.

Click & collect

let customers order online and pick up in-store, with stock reserved automatically.

Mobile ordering

take orders from a phone or tablet, in-store or on the road.

Sales & fast checkouts

Fast checkout POS with mobile money payment software built in a till that keeps queues moving.

Quick scan & pay

barcode scanning with a fast, simple checkout screen.

Multiple payment methods

cash, card and mobile money in one transaction.

Split & partial payments

handle mixed payments without slowing the line.

Offline mode

keep selling even when the connection drops, and sync later.

Returns & exchanges

process refunds and swaps against the original sale, with stock updated automatically.

Digital receipts

send receipts by SMS, email or WhatsApp instead of printing every time.

Reports & analytics

Retail analytics software and sales reporting software for every corner of the business, turned into a report you can act on.

Sales reports

daily, weekly and monthly sales broken down by branch, till, cashier or hour.

Inventory reports

stock on hand, stock movement, valuation and shrinkage, all in one view.

Product performance reports

best and worst sellers, margin by product, and category level trends.

Customer reports

repeat-purchase rates, top spenders, loyalty point balances and credit account status.

Payments & reconciliation reports

breakdown by cash, card and mobile money, with till reconciliation per shift.

Invoicing & receivables reports

outstanding invoices, payment due dates and aging summaries by customer.

Staff performance reports

sales per staff member, shift summaries and commission earned.

Procurement reports

purchase order history, supplier spend and cost trends over time.

Expiry & batch reports

upcoming expiries, written-off stock and batch traceability at a glance.

Profit & loss reports

revenue, cost of goods and expenses rolled up into a clear P&L view.

Tax reports

ready to-file summaries of taxable sales and collected tax by period.

Custom & scheduled reports

build a report once and have it emailed automatically on a schedule.

Product performance tracking

Product margin analysis and best seller tracking see which products earn their shelf space.

Best & worst sellers

ranked by volume, revenue or margin.

Category trends

spot which categories are growing or slowing.

Margin analysis

see true profitability per product, not just sales totals.

Seasonal patterns

compare performance across periods to plan ahead.

Slow-moving stock alerts

flag products that are tying up cash without selling, so you can act early.

New product tracking

monitor how recently launched products are performing against expectations.

Financial management

Retail accounting software with real time cash flow management POS keep the numbers straight without a separate set of books.

Cash & till reconciliation

close out every shift against expected totals.

Expense tracking

record day to day business expenses against each branch.

Profit & loss views

see income and costs without exporting to another tool.

Tax-ready reports

generate the summaries you need at filing time.

Accounts payable

track what you owe suppliers and stay ahead of due dates.

Accounts receivable

see what customers owe you, and chase overdue balances with ease.

Invoicing

generate and send professional invoices straight from a sale.

Bank & mobile money reconciliation

match POS records against bank and mobile money statements.

Budgeting & forecasting

set spending targets per branch and track actuals against plan.

Cash flow overview

see money coming in and going out, at a glance, in real time.

Accounting integration

sync financial data with tools like QuickBooks or Sage, no double entry.

Multi currency support

record and report transactions in more than one currency where needed.

Accounting

Double entry accounting software built into your POS every sale, refund and expense posts straight to the books, so your ledger closes itself.

Cash transactions

log cash in and cash out — deposits, withdrawals, petty cash and till top ups each tied to a branch, till and staff member.

Expense tracking

record and categorize business expenses as they happen, attach receipts, and route them straight into the right ledger account.

Journal entries

post manual and automated journal entries for adjustments, accruals and corrections, with every debit and credit balanced before it saves.

General ledger

every sale, expense, payment and adjustment lands in the general ledger automatically — searchable by account, branch, date or reference.

Trial balance

generate a trial balance in one click to confirm debits and credits match before you close a period.

Balance sheet

see assets, liabilities and equity as they stand today, or as of any past date, without waiting on month-end.

Chart of accounts

set up and customize your own chart of accounts, or start from a retail ready template and adjust as you grow.

Period close & locking

close an accounting period and lock it against edits, keeping historical reports accurate and audit safe.


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Shop Sphere POS Terminal, Set Up and Selling Fast

From product import to staff logins, ShopSphere's onboarding gets your point of sale terminal ready to sell in one day  with support on hand if you need it.


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